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Events that stick out in our memories usually have small flashes of brilliance. A beautiful balloon arch that you took a great photo under, perfect floral arrangements that spoke to the soul of the event, and the photobooth that you took all those sweet photos in. The key behind each great event is a detail-obsessed staff that makes sure your perfect day requires little to no effort.
So, how does a professional event decor business pull off a feat like this? Read on to learn how to nail every detail of your next party or event.
Meticulous Planning
This is perhaps the most important stage: “Failing to plan is planning to fail,” famously said Benjamin Franklin. We wouldn’t remember his words all these years later if they did not ring true. Planning is the most important part of any event to ensure everything goes off without a hitch.
Here are some of the most important factors to consider:
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- Budget
We know, we know–money is not always the most fun thing to talk about. And sometimes it is difficult to keep in mind when you really want to make an event special for a loved one. But it is very important to work within your budget. We advise making two budgets: your ideal budget and your lean budget.
- Ideal Budget
This is your budget if everything goes swimmingly. Pick a number you can spend on this event, and write out every dream thing that could go into it. Now take two highlights in distinct colors–maybe green for things you need and pink for things you want. Highlight each line of the budget accordingly–this will bring you to….
- Lean Budget
…your lean budget! Identify the things that you could live without, and then wait until the end of your planning to decide if you can incorporate them or not. No one wants to pay for an order of a hundred customized napkins just to find out there was an extra fee on the venue they’re now on the hook for!
By planning out two budgets, you give yourself the ultimate flexibility to roll with the punches and acclimate to any unforeseen circumstances.
- Vendors
This is one of the most important elements of your planning process. When looking for vendors, always look for a mix of quality and affordability. For example, if you want to create a memorable balloon arch, look into wholesale balloon companies offering superior bang-for-your-buck. Shop around for the catering, and don’t be afraid to showcase the talents of your guests–have a cousin who taught themself how to make elaborate cakes? Commission them for the event! This will save you money and help to make things more affordable.
- Do It Yourself!
We all get the videos on our social media feeds of people creating picture-perfect details for their party or event. You may wonder if you can tackle that yourself, and with a little help, you can! Make your own custom floral designs or a breathtaking welcome sign; the possibilities are endless if you use a little imagination.
Planning an event is the biggest part, but there are two more crucial stages.
Assembly
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Here is where all the nitty-gritty of the planning stage starts to bloom! Make sure you have enough hands on deck and always plan to finish a few hours before crunch time (to ensure you have cushion time for something to go wrong).
Be sure to coordinate with your venue and all of your vendors and deliver any items needed for the big day in a timely manner. Work in the planning stage will pay off when it comes to assembly!
Day-Of
So it’s the big day! You’ve planned things out, assembled anything that needs assembling, and now you’re ready to enjoy, celebrate, and take it all in.
But what if something goes wrong? And what if you need someone to make sure that your little nephews don’t try to sneak early bites of the cake?
Delegating little tasks to your guests or hiring an on-site coordinator can help you have peace of mind and enjoy all the wonderful work you’ve put into this event. No one should have to sacrifice their enjoyment of an important day. By bringing on an on-day coordinator or simply giving some small responsibilities to a few trusted guests, you can ensure everything goes as smoothly as the buttercream on the cake.
Think Like a Professional
There is no secret to planning the perfect event with the perfect decor; there is only hard work, careful planning, and great materials. Follow these tips to pull off the day of your dreams just like a professional. Friends and family will be begging you to plan their next big event!